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DigiCULT
.
Info
18
Electronic Library initiative. Many articles
discussing issues surrounding preservation
of the Internet are included in the pro-
ceedings from the 2001 conference
"Preserving the Present for the Future -
Strategies for the Internet"
http://www.deflink.dk/arkiv/doku
menter2.asp?id=695
N
etarchive.dk have recently made
available an English version of their
report detailing the project's work in pre-
serving the Internet.Various strategies for
collecting and archiving of Internet mate-
rial were tested and the Netarchive.dk
report recommends a strategy based on a
hybrid of selective harvesting and bulk
harvesting.The project was a collaboration
between the Royal Library, Copenhagen,
The State and University Library, Aarhus,
and Centre for Internet Research at the
University of Aarhus and the Danish
T
he DAVID project (http://www.
antwerpen.be/david/) developed an
electronic record-keeping system for
dynamic and interactive information sys-
tems.This article describes the basic prin-
ciples and concepts of this record-keeping
system and the way it has been imple-
mented by the City Archives of Antwerp
(http://stadsarchief.antwerpen.be/default.a
sp), the archival partner in the DAVID
project.
THE DAVID PROJECT
T
he DAVID project (DAVID is the
Dutch acronym for Digital Archiving
in Flemish Institutions and Adminis-
trations) is the first Flemish research proj-
ect on electronic record-keeping.The aim
of the project is to examine how electronic
records created by Flemish institutions and
administrations can be archived within
their context in a durable and authentic
way.The DAVID project runs over a peri-
od of four years and will prepare a manual
D
igiCULT.Info would like to expand
our coverage of cultural heritage
projects, issues and research in countries
where English is not the native language.
We would therefore like to appoint sever-
al honorary national correspondents who
would seek out relevant news and proj-
ects, and write or source articles in lan-
guages other than English. If you are
interested in a position like this, please
contact Daisy Abbott at d.abbott@
hatii.arts.gla.ac.uk
D
IGI
CULT S
EEKS
N
ATIONAL
C
ORRESPONDENTS
BACK TO PAGE 1
N
ETARCHIVE
.
DK
BACK TO PAGE 1
The full report of the netarchive.dk
project can be downloaded in either
Danish or English from the project
Website: http://www.netarchive.dk .
P
RESERVING ELECTRONIC RECORDS
FROM DATABASE
-
DRIVEN INFORMATION
SYSTEMS
F
ILIP
B
OUDREZ
researcher DAVID project
City Archives of Antwerp
on electronic record-keeping by the end of
2003.The project is aimed at electronic
office documents (e.g. word processing
files, spreadsheets, e-mails) as well as
archiving records which were created in
dynamic and interactive database-driven
information systems. A record-keeping sys-
tem has been developed for both kinds of
documents.
THE INFORMATION SYSTEM AS
A STARTING POINT
O
ne of the initial goals of the DAVID
project was to design a typology of
electronic records that could serve as a
basis for record-keeping strategies.
Mapping of all the information systems
that are used within the administration of
the city of Antwerp led to the conclusion
that a perfectly sound typology could not
be formulated to suit every situation; such
a generalised system would be effectively
useless. Important questions as to what is
being archived and how this is done can
only be answered when the archivists have
a lot of information about the information
systems in which electronic records are
created and managed. Functionalities,
architecture, links to other information sys-
tems, and organisation of data are some of
the important parameters that can influ-
ence the record-keeping strategy.
Consequently the starting point for a
record-keeping system is the information
system itself.
T
herefore, the archivist needs data on
the information system before s/he
can undertake any record-keeping action.
However, metadata on information systems
are not always stored in a systematic or
structured way. Important information is
often considered to be irrelevant or is only
implicitly present. At the time of record
creation the archivist may discard data or
attempt to store it only in a non-perma-
nent way, leading to the discovery, too late,
that this information was important. It