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Photos: Beeld en Geluid
Australia and Victoria State Metadata
Standards: the VERS Metadata Scheme
National Archives of Australia sees the VERS
(Victoria Electronic Recordkeeping System) scheme as
a reference tool for government agency, corporate
managers, IT personnel and software vendors invol-
ved in the design, selection and implementation of
electronic recordkeeping and related information
management systems. But, for Victoria's State Public
Record Office (PROVic), the VERS designer, its pur-
pose is to represent information required for preser-
ving records over a long period.
The national system (http://www.naa.gov.au/
recordkeeping/control/rkms/summary.htm) defines a
basic set of twenty metadata elements (eight of
which constitute a core set of mandatory metadata)
and sixty-five sub-elements that may be incorporated
within such systems, and explains how they should
be applied within the Australian sphere.
The PROVic method differs (see: http://
www.prov.vic.gov.au/vers/standards/pros9907/
99-7-2s2.htm).
In its Standard for Electronic Records Management
(PROS 99/007) the Office says:`The VERS approach
is to fix records at (or close to) the time of creation
using digital signatures. Although the VERS approach
has many advantages over migration, it has one signi-
ficant disadvantage; metadata that changes or accretes
(e.g. use histories) over time is not well supported.
Although it is possible to "layer" metadata to support
changing or accreting metadata, this is not efficient for
elements that are continually modified.'
The Victorian State Government earlier this year
authorised expenditure of more than Au$8 million
(c. 4.5 million EUR) to begin a VERS implementa-
tion programme across State agencies that will even-
tually cost Au$50 million.
DigiCULT 15
David among the Digital Goliaths
The Belgian Foundation for Scientific Research
project, Digital Archiving in Flemish Institutions and
Administrations (Digitale Archivering in Vlaamse
Instellingen en Diensten DAVID), aims to produce
a manual of guidelines for archiving digital records
by the end of 2003, supported by Antwerp City
Archives and the Leuven University's Interdisciplinary
Centre for Law.The group has created a simple,
stable e-mail archiving protocol with set data fields
that must be completed by originators and recipients
before archiving as microfilm or imaged hard copy.
http://www.dma.be/david/eng/index.htm
S
TA N DA R D S
Project Prism - Preservation, Reliability,
Interoperability, Security and Metadata
Project Prism at Cornell University, (U.S.A.), is an
interdisciplinary research project started in 1999 and
funded by the U.S. National Science Foundation.
A collaborative effort between Cornell`s University
Library and its Computer Science Department, it
investigates and develops policies and mechanisms to
ensure information integrity in digital libraries.
Prism focuses on five key areas, Preservation, Reli-
ability, Interoperability, Security and Metadata, in the
context of component-based digital library architec-
ture with special attention to distributed collections
and web content.The preservation component of the
research is examining longevity issues for web
resources using risk management methods.
Sources:
http://www.prism.cornell.edu/
http://www.library.cornell.edu/iris/research/prism/
Kenney, Anne R, et al.: Preservation Risk Manage-
ment for Web Resources. In: D-Lib Magazine, January
2002, http://www.dlib.org/dlib/january02/kenney/
01kenney.html