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S
TANDARD
A
PPROACHES TO
P
ROVIDING
D
IGITAL
E
MBLEM
B
OOK
T
ITLE
-
LEVEL AND
C
OLLECTION
-
LEVEL
D
ESCRIPTIONS
Beth Sandore
Associate University Librarian for Information Technology,
Planning and Policy and Professor of Library Administration,
University of Illinois at Urbana-Champaign Library,
sandore@uiuc.edu
1
Abstract:
This paper examines two basic points in the development of cross-collection search capabili-
ties:The first point examined here is how institutions with digitized emblem books might
share title-level information in a form that is searchable across collections.The second point
presented here is a recommendation that the emblem community consider creating a collec-
tion-level registry, with references to current emerging practices in the work on collection-
level description for digital collections. Both points involve the creation of registries at the
item and collection levels. Each type of registry will provide a different, but, one might
argue, uniquely significant type of information for the user.Taken together, these two types
of structures might enable scholars to identify individual emblem titles as well as determine
the scope and coverage of digital emblem collections.
Keywords:
Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH), Collection Level
Description (CLD), Dublin Core metadata element set, University of Illinois Library at
Urbana-Champaign, German Emblem Books.
I n t ro d u c t i o n
The international emblem community has converged around the digitization of emblem books
as an opportunity to embark on an open exchange and ongoing discussion of best practices and
standards.We are now creating our respective virtual emblem book collections by digitizing, tran-
scribing, and encoding metadata that represents the physical books, similar in layout and format
and finite in number.The question that must be addressed in our collective efforts is how we can
provide sufficient information for users about our physical and our digital collections at both the
title and the aggregate collection level, using standard data interchange methods, so that they can
better determine the breadth and depth of digital emblem collections across institutions.
Some investigation is warranted based on the results of recent discussions in this community
about providing systematic discovery tools that work across digitized emblem collections inter-
nationally and on the recent work of projects focused on exposing metadata for diverse digital
collections held by many institutions. We need to establish the most effective methods for
exchanging information about our collections in the aggregate, their content, and the individual
objects in those collections, regardless of the manner in which we have locally conceptualized
our collections. Metadata harvesting using the OAI protocol for metadata harvesting may be an
achievable first method, but certainly not the only approach.While this type of work could be
1
The author wishes to thank the
following people who have con-
tributed to the development of this
paper through discussions and shar-
ing of related information: Sarah
Shreeves, Coordinator for the IMLS
Digital Collections and Content
Program at the University of Illinois
at Urbana-Champaign; the members
of the Metadata Roundtable at the
University of Illinois Graduate
School of Library and Information
Science; and colleagues from the
eight institutions represented at the
working conference on Emblem
Modeling at the Herzog August Bib-
liothek,Wolfenbüttel, Germany.
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